As amended through April 1, 2005

Article 1

Membership Application and Categories

            Section 1.01  Application Form.   The Board of Directors shall approve an official membership application form and all substantive changes to the form.  Administrative changes to the application form shall be made and approved by the Secretary-Treasurer.

 

            Section 1.02  Application Process.  All applications for Active, Associate, and Affiliate membership shall be made on an official Association application form.  This form and the appropriate dues shall be sent directly to the Secretary-Treasurer.  The Secretary-Treasurer shall approve or disapprove all applications that clearly indicate whether or not the applicant is qualified for membership.  If the Secretary-Treasurer has any questions about the applicant’s qualifications for membership, the application shall be referred to the Board of Directors for disposition.  Any application disapproved under this process may be appealed by the applicant to the membership only at the next General Membership meeting by making a written request to the President at least 30 days prior to such meeting.

 

            Section 1.03  Notification Of  Action Taken On Application.  If the membership application is approved, the Secretary-Treasurer shall notify the applicant of his or her acceptance and issue the new member a membership card.  The Secretary-Treasurer shall also provide the name, address, telephone number, and e-mail address of all new members to the Editor for publication in the Association’s newsletter and membership roster.

 

            Section 1.04  Active Membership.  Active membership shall consist of employees of government law enforcement agencies and other government law enforcement related agencies whose job duties include one or more tasks related to the collection, preservation, processing, analysis, and/or utilization of forensic evidence.  To be considered an employee under this section, the person must be a bona fide employee who receives a salary from a national government, tribal government, state government, county government, or some subdivision thereof.  Further, any active member in good standing shall not loose his or her active membership status because of retirement or other change in job status.

 

            Section 1.05  Life-Active Membership.  An active member in good standing shall automatically become a life-active member as soon as one of the following three events occurs: the completion of a term of office as President, twenty-five (25) years of continuous active membership, or fifteen (15) years of continuous active membership upon retirement from law enforcement service.  A life-active member shall be excused from the payment of all dues and assessments and shall be entitled to all the benefits and privileges of an active member.

 

            Section 1.06  Associate Membership.  All persons wholly or partially engaged in any of the various phases of the science of identification, and who are not qualified for active membership, are hereby eligible to become associate members.  They shall in all respects be subject to the same rules, dues, fees, assessments, and charges, and entitled to the same rights and privileges as active members, except that they shall not be entitled to hold any elected office except as a Director as provided in Section 4.01 of these by-laws.

 

            Section 1.07  Affiliate Membership.  Affiliate members shall consist of business organizations that are interested in furthering the objectives of this Association.

 

            Section 1.08  Honorary Membership.  Honorary members shall consist of persons who have performed some particular service for the Association or who have in some way done some conspicuous thing for law enforcement.  Such person, upon the motion of any member in good standing may be approved as an honorary member for a period of one (1) year by the Board of Directors or by a major vote at an annual general membership meeting.  Honorary members shall not be eligible to vote or hold office.

 

            Section 1.09 Student Membership.  Student Membership shall consist of all persons who are full-time college students at an accredited university or college with a major in law enforcement, criminal justice and/or forensic science related field.  To be considered a full-time student, the individual must not be a member of this association, and must not be employed by a law enforcement agency.  Any individual who is in any type of internship as part of their college course work shall be considered to not be employed by a law enforcement agency for the purposes of this section.  To qualify under these provisions the individual must include with the application for Student Membership and renewal, a letter, on college letterhead, from a professor or instructor verifying that the individual is qualified for student membership.

 

 

Article 2

Dues and Assessments

 

            Section 2.01  Dues.  The annual dues of the Wisconsin Association for Identification shall be twenty  dollars ($20.00) per year for active and  associate  members.  The annual dues shall be fifty dollars ($50.00) per year for affiliate members.

 

            Section 2.02  New Applicants.  Dues paid to the Association with any new membership application on or after September 1 will be applied to the next year’s membership.  Dues paid before September 1 will be applied to the current year’s dues.

 

            Section 2.03  Deadline For Renewal And Suspension.  The annual dues are payable January 1.  Any member not paying his dues by May 1 is automatically suspended and will be so notified by the Secretary-Treasurer.

 

            Section 2.04  Reinstatement.  Any member suspended for nonpayment of dues may be reinstated with his or her original membership number upon application to the Secretary-Treasurer and payment of the current year’s dues.  For life-active membership purposes, only the continuous years during which the reinstated member paid the annual dues and assessments shall be counted.  However, this shall not preclude the reinstated member from paying these dues and assessments to have the suspension period also count as continuous for life-active membership purposes.

 

            Section 2.05  Special Assessments.  The Board of Directors shall be empowered to make a special assessment in the event of an emergency.  This special assessment shall not exceed $10.00 per member

 

 

Article 3

Officers

 

            Section 3.01  Qualifications.  To be nominated and elected to the office of President, First Vice President, Second Vice President, or Third Vice President, the person must be an active or life-active member in good standing.  To be nominated and elected to any other officer position, the person must be an active, life-active, or associate member in good standing.

 

            Section 3.02  Limitation.  No person can hold more than one officer position at a time, except as otherwise provided for in these by-laws.

 

            Section 3.03  Election of Officers.  The Officers of the Association shall be elected by secret ballot at the regularly scheduled annual general membership meeting.  A majority of all votes cast shall be necessary to elect a candidate.  If more than two (2) candidates are nominated, the name of the candidate receiving the lowest number of votes shall be dropped on each succeeding ballot until two (2) candidates remain, unless on any ballot one (1) candidate shall receive a majority of all votes cast.  However, if any nominee for an office is unopposed, the election for that unopposed nominee may be done by a voice vote.

 

            Section 3.04  Term of Office.  The term of office for each officer shall run for a period of approximately one year from the end of Annual Educational Conference and General Membership Meeting at which they are elected until the end of the next Annual Educational Conference and General Membership Meeting.

 

            Section 3.05  Duties of the President.  The President shall be the principal executive officer and shall supervise and control the management of the Association in conformance with the Certification of Incorporation, the IAI Division Charter, the Constitution and the By-Laws.  The President shall preside at all meetings of the Association and preserve order and decorum.  The President shall carefully supervise the affairs of the Association and labor for usefulness and efficiency.  The President shall represent the Association at all functions requiring official representation, unless the President delegates this duty to another officer.

 

            (a)  Limitation.  The President shall not succeed himself or herself in office, except in cases where the person serves the unexpired term of his or her predecessor.

 

            (b)  Appointments.  Within thirty (30) days after taking office, the President shall appoint all committees, and subcommittees as specified in these by-laws.  The President shall appoint each Vice President as a member or chair of one (1) or more committees to prepare the Vice Presidents for the Office of President.  Unless specifically stated otherwise, the President shall also appoint a replacement to fill any vacancy caused by death, resignation, or other cause.

 

            (c)  Voting Member of Board of Directors.  The President shall be a voting member of the Board of Directors.  Whenever, the chairperson of the Board of Directors is unavailable, the President shall also serve in that capacity.

 

            (d)  Member of Committee.  The President shall be a voting member of the AFIS and CIB Advisory Committee.

 

            (e)  Review All Charges Against Member.  All charges of unethical or other improper conduct by a member must be made in writing to the President.  The accuser must also sign all such written allegations.  Within thirty (30) days of receiving such written allegation, the President must review the allegation and take action.  If, after reviewing the available facts, there is no reasonable reason to believe that those allegations are true, the President must find that the allegation is unfounded.  However, if the President does determine that the facts support a reasonable believe that the allegation may be true, the allegation must be immediately referred to the Board of Directors for an administrative hearing.  The President must immediately notify the accuser, the accused, and the Board of Directors of these findings by registered mail.

 

            (f)  Other Duties.  The President shall perform such other duties and have such other powers as directed by the Board of Directors.

 

            Section 3.06  Duties of First Vice President.  The First Vice President shall, in the absence or disability of the President, perform the duties and exercise the powers of that office.

 

            (a)  Limitation.  The First Vice President shall not succeed himself or herself in office, except in cases where the person serves the unexpired term of his or her predecessor.

 

            (b)  Voting Member of Board of Directors.  The First Vice President shall be a voting member of the Board of Directors

 

            (d)  Member of Committee.  The First Vice President shall be a voting member of the Conference Committee.

 

            (e)  Other Duties.  The First Vice President shall perform such other duties and have such other powers as directed by the Board of Directors.

 

            Section 3.07  Duties of Second Vice President.  The Second Vice President shall, in the absence or disability of the First Vice President, perform the duties and exercise the powers of that office.

 

            (a)  Limitation.  The Second Vice President shall not succeed himself or herself in office, except in cases where the person serves the unexpired term of his or her predecessor.

 

            (b)  Voting Member of Board of Directors.  The Second Vice President shall be a voting member of the Board of Directors

 

            (d)  Member of Committee.  The Second Vice President shall be a voting member of the Science and Practice Committee.

 

            (e)  Other Duties.  The Second Vice President shall perform such other duties and have such other powers as directed by the Board of Directors.

 

            Section 3.08  Duties of Third Vice President.  The Third Vice President shall, in the absence or disability of the Second Vice President, perform the duties and exercise the powers of that office, in addition to his or here obligations as Third Vice President.  In the event that the office of Third Vice President is vacant, the President shall appoint a person to fill the unexpired term of this office.

 

            (a)  Limitation.  The Third Vice President shall not succeed himself or herself in office, except in cases where the person serves the unexpired term of his or her predecessor.

 

            (b)  Voting Member of Board of Directors.  The Third Vice President shall be a voting member of the Board of Directors

 

            (d)  Member of Committee.  The Third Vice President shall be a voting member of the Resolution and Legislative Committee.

 

            (e)  Other Duties.  The Third Vice President shall perform such other duties and have such other powers as directed by the Board of Directors.

 

            Section 3.09  Duties of Secretary-Treasurer.  The Secretary-Treasurer shall carry out the daily administrative and financial functions of the Association.  In the event that this office is vacant, the Board of Directors shall appoint an interim replacement.

 

            (a)  Records and Meeting Minutes.  The Secretary-Treasurer shall keep all the official records of the association and the official minutes of the General Membership Meeting and all Board of Directors Meetings.

 

            (b)  Petty Cash Fund and Allowances.  The Secretary-Treasurer shall be permitted to maintain a revolving petty cash fund of fifty dollars ($50.00) to defray the usual and ordinary expenses of this office, subject only to limitations expressly imposed by the Board of Directors.  In addition to these expenses, the Board of Directors may approve an additional quarterly allowance of up to $50.00 per quarter to cover other miscellaneous expenses.  The Secretary-Treasurer is also authorized to pay all other usual expenses of this office or the Association under two hundred and fifty dollars ($250.00), subject only to limitations expressly imposed by the Board of Directors.  The Secretary-Treasurer shall receive additional allowances for expenses over $250.00 as approved in advance by the Board of Directors or the by-laws.

 

            (d)  Membership Applications and Records.  The Secretary-Treasurer shall process all membership application in conformance with Article 1 of these by-laws.  The Secretary-Treasurer shall maintain the official membership roster.  The Secretary-Treasurer shall either publish and distribute a copy of the annual membership roster with the Constitution and by-laws to all the members, or shall assist in doing so.

 

            (e)  Board of Directors.  The Secretary-Treasurer shall serve as the recording secretary for the Board of Directors, as in such capacity shall be a voting member of the Board of Directors.

 

            (f)  Reports.  The Secretary-Treasurer shall prepare and present the following reports at each Board of Directors Meeting:  the official minutes of the previous Board of Directors meeting, a Secretary’s report, and a Treasurer’s report.  The Secretary-Treasurer shall prepare and present the following reports at each General Membership Meeting: The official minutes of the previous General Membership Meeting, a Secretary’s Report, and a Treasurer’s report.  The Secretary’s Report shall include the activities of the association and a summary of the current membership.  The Treasurer’s Report shall include the Association’s income, expenses, and assets.

 

            (g)  Warrants and Checks.  The Secretary-Treasurer shall draw all warrants and checks for the expenses of the Association and shall sign same, except when the Board of Directors expressly states that another officer of the Association must co-sign these documents.

 

            (h)  Bonds.  The Secretary-Treasurer shall furnish such bonds for the faithful performance of the duties of that office as the Board of Directors may require.  The Association shall pay the premium for such bonds.

 

            (i)  Conference Expenses.  If the Secretary-Treasurer is attending the Annual Educational Seminar of the International Association for Identification as the Association’s Regional Representative, the Board of Directors may approve up to five hundred dollars ($500.00) to assist in covering the expenses of attending this seminar.

 

            (j)  Other Duties.  The Secretary-Treasurer shall perform such other duties and have such other powers as directed by the Board of Directors.

 

            Section 3.10  Duties of the Editor.  The Editor shall be responsible for the publication and distribution of the Association’s Quarterly newsletter.  In the event that this office is vacant, the Board of Directors shall appoint an interim replacement.

 

            (a)  Other Publications.  The Editor as directed by the Board of Directors shall publish or assist in publishing other Association publications.

 

            (b)  Expenses.  The Secretary-Treasurer as directed by the Board of Directors shall pay the expenses of this office upon presentation of receipts by the Editor.  In addition to these expenses, the Board of Directors may approve an additional quarterly allowance of up to $50.00 per quarter to cover other miscellaneous expenses.

 

            (c)  Board of Directors.  The Editor shall be a voting member of the Board of Directors.

 

            (d)  Other Duties.  The Editor shall perform such other duties and have such other powers as directed by the Board of Directors.

 

            Section 3.11  Duties of the Sergeant-At-Arms.  The Sergeant-At-Arms shall have command of the outer door of the conference hall, and shall permit none to enter who is not properly qualified.  The Sergeant-At-Arms shall assist the President in preserving order.  In the event that this office is vacant, the Board of Directors shall appoint an interim replacement.

 

            (a)  Board of Directors.  The Sergeant-At-Arms shall be a voting member of the Board of Directors.

 

            (d)  Other Duties.  The Sergeant-At-Arms shall perform such other duties and have such other powers as directed by the President or the Board of Directors.

 

            Section 3.12  Duties of the Historian.  The Historian shall maintain all the historical files and artifacts of the Association.  In the event that this office is vacant, the Board of Directors shall appoint an interim replacement.

 

            (a)  Board of Directors.  The Historian shall be a voting member of the Board of Directors.

 

            (d)  Other Duties.  The Historian shall perform such other duties and have such other powers as directed by the President or the Board of Directors.

 

 

Article 4

Board of Directors

 

            Section 4.01  Number, Voting Rights, Term, and Qualifications.  The immediate Past President shall serve as the Chairperson.  The Chairperson shall have full voting rights.  The other fourteen members (14) shall consist of the eight (8) elected officers and six (6) directors elected at large.  The Secretary-Treasurer, who is a voting member, shall be the recording secretary for the Board of Directors.  If the Secretary-Treasurer is not available for a specific Board of Directors meeting, the Chairperson shall appoint someone as an interim recording secretary.  The Term of office shall run from the end of Annual Educational Conference and General Membership Meeting at which they are elected until the end of the next Annual Educational Conference and General Membership Meeting.  The President shall appoint a replacement to fill any vacancy caused by death, resignation, or other cause.  Five (5) of the six (6) elected directors must be active or life-active members.  The Sixth (6th) director can be an active, life-active, or associate member.

 

            Section 4.02  Election.  The six (6) directors shall be elected at the annual general membership meeting by written ballot if there are more than six (6) nominees.  The six (6) nominees who receive the most votes is considered elected.  However, if two or more of the nominees are associate members, there must be a separate written ballot for the one (1) director position that can be filled by an associate member.  In this last situation, the associate member receiving the most votes is elected.  If there are only six (6) qualified nominees, they may be elected by a voice vote.

 

            Section 4.03  Policy Making Body.  The Board of Directors shall be the policy making body of the Association.

 

            Section 4.04  Approval Authority.  Except as otherwise provided in the Constitution and By-Laws, the Board of Directors is authorized to approve all expenditures of funds and to approve the dates and locations for future Annual Educational Seminars.

 

            Section 4.05  Quorum.  A quorum shall consist of a minimum of eight (8) persons.

 

            Section 4.06  Presiding Officer.  The chairperson shall serve as the presiding officer of all meetings of the Board of Directors.  If the chairperson is not available and a quorum is present, a temporary chairperson shall be elected by voice vote from the voting members who are present.

 

            Section 4.07  Administrative Hearing.  Within sixty (60) days after receiving notice from the President of written allegations against a member that may be valid, the Board of Directors must schedule an administrative hearing to determine if the allegations are true.

 

            (a)  Notice.  Written notice must be mailed to the accused member by registered mail at least thirty (30) days prior to the administrative hearing.  This notice must include a detailed listing of the charges against the member, a copy of the written allegation(s), and the location, date and time where the administrative hearing will be held.

 

            (b)  Administrative Hearing.  Unless disqualified or otherwise unavailable, the chairperson of the Board of Directors shall be the presiding officer at the administrative hearing.  The accuser and/or President shall present the evidence against the accused.  The accused shall be given the right to cross-examine all witnesses and present a defense.  The accused member may be represented by a qualified attorney at his or her own expense.

 

            (c)  Failure to Appear.  Unless the administrative hearing is postponed by mutual agreement in writing, the failure of the accused to appear and/or provide a written response to the allegations may be considered as proof of the truth of the allegations against the accused.

 

            (d)  Deliberations and Findings.  Immediately after the administrative hearing, the Board of Directors shall go into a closed session to review the allegations and all the evidence presented.  After due consideration of the evidence, the Board of Directors must vote to acquit or find the accused guilty by a simple majority vote.  If the accused is found guilty, the Board of Directors may impose one or more of the following punishments: require remedial training, a written reprimand, suspension, and/or permanent expulsion from the Association.

 

            (e)  Notification of Findings.  Within ten (10) days of the end of the administrative hearing, the Board of Directors must notify the accused in writing by registered mail of the findings.  If the findings are adverse to the accused, the notice must list any punishment, and the right of the accused to appeal the decision at the next General Membership Meeting.

 

            (f)  Notice of Appeal by Accused.  To preserve the right to appeal, the accused must send a written notice of appeal to the Board of Directors by Registered Mail within twenty (20) days after receiving the notification of findings.  However, if the next regularly scheduled General Membership Meeting is less than twenty (20) days following the receipt of notification, the person must give written notice to the President at least one (1) day prior to the General Membership Meeting.  If the accused does not provide this written notice, the accused wavers all rights to appeal the decision of the Board of Directors and their decision is therefore final and effective at this time.

 

            (g)  Appeal Process.  If proper notice has been given by the accused, the appeal will be scheduled on the agenda of the next regularly scheduled General Membership Meeting.  The Process shall begin with a presentation of the facts against the accused by the Chairperson of the Board of Directors.  Next the accused, shall be given reasonable time to present a defense.  Finally, the membership will vote on whether or not each finding against the accused by the Board of Directors is correct.  Unless a finding of the Board of Directors is overturned by a 2/3’s vote of the membership, the decision of the Board of Directors will be considered final and effective immediately.

 

            Section 4.08  Notice of Meetings.  All fifteen (15) members of the Board of Directors shall be given written or electronic notice of all meetings of the Board of Directors at least ten (10) days prior to the meeting.  Such notice may be wavered by a unanimous vote.

 

            Section 4.09  Telephonic or Multi-Media Meetings.   If the Board of Directors must conduct any business of the Association before the next board meeting, the chairperson or designee may take a vote on the issue by any multi-media means (which can include but is not limited to video conferencing, e-mail, text messaging, tele-conferencing).  Such action must be approved by a 2/3’s vote (ten members) of the Board of Directors.  The vote will be kept and be made a part of the record at the next Board of Directors meeting.

 

 

Article 5

Committees

 

            Section 5.01  Appointments.  All standing committees shall be appointed by the incoming President within thirty (30) days after taking office, unless stated otherwise in the Constitution or by-laws.  Unless stated otherwise, the term of appointment shall be until the committee is replaced by the next incoming President.  Unless stated otherwise, the President shall determine the size of each standing committee.

 

            Section 5.02  Nominating Committee.  The Chairperson of the Board of Directors shall serve as the Chair of this committee and shall have one vote.  At least two (2) other past presidents shall serve as voting members of this committee.  Nominations for this committee shall be solicited from any W.A.I. member in good standing during the annual W.A.I. conference.  The committee shall perform other duties as directed by the President.

 

            Section 5.03  Auditing Committee.  The auditing committee shall consist of three (3) members whose duty shall be to audit and inspect the financial accounts of the Association during the Annual Educational Seminar, and/or at other times as may be directed by the President or Board of Directors.  The committee shall report it findings at the Annual General Membership Meeting and/or at other times as directed by the President or Board of Directors.  The elected officers and elected Directors shall not serve on this committee.  The committee shall perform other duties as directed by the President.

 

            Section 5.04  Resolution and Legislative Committee.  This committee shall consist of a chairperson and two (2) to eight (8) members, including the Third Vice President.  The Chairperson and all members shall be entitled to vote.  This committee shall be responsible for the uniform drafting of all resolutions submitted to them for consideration by the Association at the General Membership Meeting.  This committee shall provide the Board of Directors a copy of all draft resolutions for review and approval at the last regularly scheduled meeting of the Board of Directors prior to the Annual General Membership Meeting.  The chairperson of this committee will then be responsible for reading at the General Membership, all draft resolutions approved by the Board of Directors.  This shall not preclude the President from accepting resolutions from the floor at the General Membership Meeting.

 

            Section 5.05  Science and Practice Committee.  The Second Vice President shall serve as a voting member of this committee.  A qualified member shall be appointed for each discipline represented in our membership.

 

            (a)  Resource.  Each member appointed to this committee shall serve as a professional resource to answer questions from the members in his or her disciple.

 

            (b)  Advisor.  Each member shall keep the chairperson informed of any new developments related to his or her professional discipline.

 

            (c)  Finding Speakers.  Each member shall assist the educational seminar committee in finding speakers for the annual educational seminar.

 

            (d)  Quarterly and Annual Reports.  The chairperson of this committee shall give a quarterly report at each quarterly meeting of the Board of Directors, and an annual report at the General Membership Meeting.

 

            Section 5.06  Annual Educational Seminar Committee.  The chairperson to host the annual Educational Seminar shall be approved by the Board of Directors.  The members of this committee shall include the previous chair of this committee, the First Vice President, at least three (3) other persons selected by the current chair and three continuing positions to include speakers, general planning, and registration.  The term of the appointment for this committee shall run from the date the Board of Directors approves the host until all the business related to that specific annual educational seminar is completed.  The chair of the committee shall be the primary point of contact of the Association for the Press in everything related to the annual Educational Seminar.  The Board of Directors may approve up to $500.00 in advance to cover costs incurred prior to the start of the Annual Educational Seminar.

 

            Section 5.07  Good of the Association Committee.  This committee shall consist of the retiring chairperson of the Board of Directors, who shall be the chairperson, and the last four past Presidents who served immediately prior to the person serving as chairperson of this committee.

 

            (a)  Meeting and Report.  This committee should meet at least once a year to discuss ways to improve the Association.  Based on this discuss an annual report should be given to the President prior to the Annual General Membership Meeting.

 

(b)    Award Recommendations.  This committee shall receive and review all recommendations for candidates for the Good of the Association Award.  If the committee approves the nomination of any candidate, the candidate’s name will be recommended to the Board of Directors for consideration.

 

            Section 5.08 Crime Scene Certification.  This committee shall consist of one or more members who are members who are members in good standing of the WAI and certified by the IAI as Certified Crime Scene Investigators.  This committee shall be responsible to proctor the IAI Crime Scene Certification exam and to provide members with information on how to obtain certification. The committee shall provide an annual report to the Board of Directors.   In the event that no WAI member is certified or if no IAI a certified WAI member is willing to serve on the committee, then this certification committee will not be appointed for that term of office of the President.

 

            Section 5.09 Latent Print Certification.  This committee shall consist of one or more members who are members in good standing of the WAI and certified by the IAI as Certified Latent Print Examiners.  This committee shall be responsible to proctor the IAI Latent Print Certification exam and to provide members with information on how to obtain certification.  The committee shall provide an annual report to the Board of Directors.  In the event that no WAI member is certified or if no IAI certified WAI member is willing to serve on the committee, then this certification committee will not be appointed for that term of office of the President.

 

            Section 5.10 Forensic Photography Certification.    This committee shall consist of one or more members who are members in good standing of the WAI and certified by the IAI as Certified Forensic Photographers.  This committee shall be responsible to proctor the IAI Forensic Photography Certification exam and to provide members with information on how to obtain certification.  The committee shall provide an annual report to the Board of Directors.  In the event that no WAI member is certified or if no IAI certified WAI member is willing to serve on the committee, then this certification committee will not be appointed for that term of office of the President.

 

            Section 5.11 AFIS/CIB.  This committee shall consist of a chairperson and a broad representation of our members.  At the direction of the President or the Board of Directors, this committee shall represent the WAI on all Automated Fingerprint Identification Systems and Criminal Information Bureau related issues.

 

            Section 5.12 Membership and Recruitment.  This committee shall consist of a chairman and other members.  Their responsibility is to recruit new members and perform such other duties as the President and/or the Board of Directors shall prescribe.

 

            Section 5.13 Web Site Committee.  This committee shall consist of a chairman and three to five members.  (Including the webmaster if he/she is a member in good standing).  This committee shall be responsible for overseeing the webmaster and the official web site of the W.A.I.  The content of the web site will be a collaboration of the committee and the webmaster.  The chairperson or their designee shall give a report at each Board of Directors meeting.  The committee shall perform other duties as directed by the President.

 

 

Article 6

Educational Seminars and General Membership Meeting

 

            Section 6.01  Site Approval.  The Board of Directors shall approve a site and dates for an annual educational seminar and an annual general membership meeting.

 

            Section 6.02  Planning and Operation.  The planning and operation of the annual educational seminar shall be the responsibility of the annual educational seminar committee.

 

            Section 6.03  Suggested Opening Ceremonies At Annual Educational Seminar.  The following sequence of events is suggested for the Annual Educational Seminar.

 

            (a)  Welcome.  Welcome by chair of Annual Educational Seminar Committee.

 

            (b)  Invocation.  Invocation by designated person

 

            (c)  Tribute.  Tribute and reading of deceased members’ names by Secretary-Treasurer

 

            (d)  Dignitaries.  Welcoming remarks by dignitaries such as the local chiefs of police, the local sheriffs, and the state Attorney General

 

            (e)  President.  Welcoming remarks by the President of the Association

 

            (f)  Photograph.  Take official Seminar Photograph

 

            (g)  Seminar.  Begin educational program

 

            (h)  Meetings.  Meetings of the Board of Directors and Committees should be scheduled so as not to conflict with the educational program when possible.

 

            (i)  Banquet.  A Banquet or informal dinner should be held.

 

            (j)  Closing.  Chair of Annual Educational Seminar Committee should thank everyone for attending the Seminar.

 

            Section 6.04  General Membership Meeting.  The President shall be the presiding officer.  The General Membership Meeting shall be scheduled during the annual educational seminar.  The secretary-treasurer shall be the recording secretary.  The recording-secretary shall be responsible for keeping accurate minutes of the meeting, which shall be published in the Association’s newsletter.

 

            Section 6.05  Elections.  Annual elections shall be held at the annual General Membership Meeting.

 

            (a)  Procedure.  The elections shall be held in conformance with the provisions of Articles 3, 4, and 8 of these by-laws.

 

            (b)  Eligibility Determination.  The Secretary-Treasurer shall determine who is eligible to vote based on the person’s current membership status.

 

            (c)  Supervision And Counting.  The Sergeant-At-Arms shall be responsible to supervising the election and the counting of the ballots.

 

            Section 6.06  Suggested Order of Business At General Membership Meeting. The following sequence of events is suggested for the conducting the business of the Association during the annual General Membership Meeting.

 

            (a)  Call To Order.  The President shall call the meeting to order.

 

            (b)  Invocation.  Invocation by designated person.

 

            (c)  Tribute.  Tribute and reading of deceased members’ names by Secretary-Treasurer

 

            (d)  Elections.  The nominating committee will announce the nominees.  Any nominees may be allowed two (2) minutes to present his or her qualifications.  The Sergeant-At-Arms will conduct the elections and announce the results.

 

            (e)  Reports.  While the ballots are being counted the following reports can be read and approved:  Secretary’s report, Treasurer’s report, Committee reports, and any other report(s).

 

            (f)  Old Business.  All old business shall be completed.

 

            (g)  New Business.  All new business shall be completed.

 

            (h)  Adjournment.  The President shall adjourn the meeting.

 

 

Article 7

Awards

 

            Section 7.01.  Good of the Association Award.  A Good of the Association Award may be awarded at the sole discretion of the WAI Board of Directors to any member in good standing for the member’s significant contribution to the good of the WAI.  It shall be the responsibility of the Good of the Association Committee to receive nominations for this award and forward their recommendations on all nominations for this award to the WAI Board of Directors.  A list of all recipients of this award shall be published in the annual WAI membership directory.

 

            Section 7.02.  Other Awards.  The Board of Directors may make any award that it believes is appropriate to recognize service to the Association or any law enforcement professional.  The President may make any award he or she deems appropriate to recognize service to the Association by both members and non-members.

 

 

Article 8
Regional Representative

            Section 8.01.  Selection of Candidate.  The person to be recommended to the President of the International Association for appointment as the WAI Regional Representative shall be selected by ballot at the annual General Membership meeting.  The person recommended must satisfy all the requirements in the IAI Constitution and By-Laws to hold this position that is appointed by the President of the IAI.  It shall be the responsibility of the WAI Secretary-Treasurer to notify the President of the IAI of the name and address of the person being recommended for appointment as the WAI Regional Representative.

 

            Section 8.02.  Duties.  The Regional Representative shall process as quickly as possible all IAI membership applications sent to him or her for review.  The Regional Representative shall make an annual report on the activities of the WAI to the IAI Division Representative.  The Regional Representative, or a designate, shall make an annual report to the WAI Board of Directors on the activities of the IAI to include the Annual IAI Educational Seminar and General Membership Meeting.

 

Article 9
Interpretation of By-Laws

Section 9.01  Broad Interpretation.  The provisions of these by-laws shall be interpreted as broadly as lawfully possible to carry out the lawful purposes for which the Wisconsin Association for Identification was formed.

Section 9.02  Limitations on Broad Interpretation.  Due to the ambiguous nature of any written language, it may be possible to have more than one interpretation of any given provision of the by-laws.  At all times the provisions of this document shall be construed in a manner that is in accordance with the laws of the State of Wisconsin and with the provisions of the United States Internal Revenue Service Regulations (IRS Code) for a non-profit professional organization.

Section 9.03  Conflict.  If there is any conflict between the provisions of these by-laws and the Constitution, the Constitution shall govern.

 

Article 10
Fiscal Year and Amendments

            Section 10.01.  Fiscal Year.  The fiscal year of the WAI shall consist of a twelve (12) month period running from January 1 through December 31.

            Section 10.02  Notice of Amendments.  A written copy of any proposed by-law amendment must be posted by at least 5:00 pm one (1) day prior to the Annual General Membership meeting in which any Amendment or Amendments to these by-laws is to be voted on.  The Secretary-Treasurer or the Chair of the Resolution and Legislative Committee shall be responsible for posting this information.  Any proposed change that is not posted may be ruled out of order at the General Membership meeting by the Presiding Officer, unless the Presiding Officer is overruled by a 2/3’s majority vote of the members present at the meeting.

 

            Section 10.03  Required Vote.  Except as otherwise provide herein or by law, these by-laws shall be amended or repealed only by a simple majority vote at one (1) Annual General Membership Meeting.  It shall be the responsibility of the WAI Secretary-Treasurer to immediately forward a copy of all approved amendments to the Executive Secretary of the IAI for final approval.

 

            Section 10.04  Effective Date of Amendment.  Subject to final approval by the International Association for Identification, once an amendment is passed at the Annual General Membership Meeting of the WAI, the amendment shall take effect immediately.  If no response has been received from the IAI within six (6) months after a copy of the amendment is sent to the IAI Executive Secretary, approval by the IAI shall be assumed.

UP



Wisconsin Association for Identification
1578 S 11th Street, Milwaukee, WI 53204

Powered by Wild Apricot Membership Software