RESOLUTIONS OF THE BOARD OF DIRECTORS OF WISCONSIN ASSOCIATION FOR IDENTIFICATION REGARDING THE DISSOLVING OF THE SECRETARY/TREASURER POSITION

September 7, 2022

The Board of Directors (Board) of Wisconsin Association for Identification (WAI) pursuant to applicable provisions of WAI’s Constitution and By-Laws odes hereby resolve as follows:

  • 1.     The Board held a meeting in person and online on June 27, 2022, and discussed the matter of the Secretary and Treasurer Position still being a combined position when it should be two separate positions within the WAI
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  • 2.     The Board voted the first time to separate the Secretary positions back in 2020
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  • 3.     The Board discussed the separation of the committee again on April 4, 2022 – was to take effect April 7th if passed (unable to locate meeting minutes from 4/7)
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  • 4.     The Board discussed the new Treasurer By-Law Resolution
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  • 5.     The Board discussed including quarterly payments for Treasurer, Secretary and Editor
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  • 6.     Changes to By-Laws and Constitution previously added to WAI website this year (cleaned up below)

 

NOW; THEREFORE, IT IS HEREBY RESOLVED by the Board as follows:

Resolution No. 1

Dissolve the Secretary/Treasurer position and create two separate positions: Secretary and Treasurer

Resolution No. 2

Strike Secretary/Treasurer from WAI Constitution, Article 3: Section 3.01 Officers: replace with Secretary, Treasurer,

Resolution No. 3

Strike –Treasurer from the following:

Article 1

Section 1.01 Application Form

Section 1.02 Application Process

Section 1.03 Notification of Action Taken on Application

Article 2

Section 2.03 Deadline for Renewal and Suspension

Section 2.04 Reinstatement

Article 4

Section 4.01 Number, Voting Rights, Term, and Qualifications

Article 6

Section 6.04 General Membership Meeting

Section 6.05(b) Eligibility Determination

Section 6.06(c) Tribute

Article 8

Section 8.01 Selection Candidate

Article 10

Section 10.02 Notice of Amendments

Section 10.03 Required Vote

Resolution No. 4

Strike Secretary/- from the following:

Article 3

Section 3.10(b) Expenses

Article 8

Section 8.03 IAI Annual Educational Seminar Reimbursement

Resolution No. 5

Strike Article 3 Section 3:09 Duties of Secretary-Treasurer. Replace as follows:

3.09 Duties of Secretary. The Secretary shall carry out the daily administrative functions of the Association.  In the event that this office is vacant, the Board of Directors shall appoint an interim replacement.

  • (a)   Records and Meeting Minutes.  The Secretary shall keep all of the official records of the Association and the official minutes of the General Membership Meeting and all Board of Director Meetings.
  • (b)  Petty Cash Fund and Allowances. The Board of Directors may approve an additional quarterly allowance of up to $50.00 per quarter to cover other miscellaneous expenses.
  • (c)   Membership Applications and Records.  The Secretary shall process all membership applications in conformance with Article 1 of these By-Laws.  The Secretary shall maintain the official membership roster.  The Secretary shall work with the Editor to publish or distribute a copy of the annual membership roster with the Constitution and By-Laws to all the members.
  • (d)  Board of Directors.  The Secretary shall serve as the recording Secretary for the Board of Directors, as in such capacity shall be a voting member of the Board of Directors.
  • (e)   Reports.  The Secretary shall prepare and present the following reports at each Board of Directors Meeting:  the official minutes of the previous Board of Directors meeting, and a Secretary’s report.  The Secretary’s report shall include the activities of the Association and a summary of the current membership.
  • (f)   Other Duties.  The Secretary shall perform such other duties and have such other powers as directed by the Board of Directors. 
  •  

Resolution No. 6

Add Section:

3.13 Duties of the Treasurer.  The treasurer shall carry out the daily financial functions of the Association.  In the event that this office is vacant, the Board of Directors shall appoint an interim replacement.  

(a) Petty Cash Fund and Allowances. The Treasurer shall be permitted to maintain a revolving petty cash fund of $50.00 to defray the usual and ordinary expenses of this office, subject only to limitations expressly imposed by the Board of Directors.  In addition to these expenses, the Board of Directors may approve an additional quarterly allowance of up to $50.00 per quarter to cover other miscellaneous expenses.  The Treasurer is also authorized to pay all other usual expenses of this office or the Association under $250.00, subject only to limitations expressly imposed by the Board of Directors.  The Treasurer shall receive additional allowances for expenses over $250.00 as approved in advance by the Board of Directors of the By-Laws.

(b) Board of Directors.  The Treasurer shall be a voting member of the Board of Directors.

(c) Reports.  The Treasurer shall prepare and present the following reports at each Board of Directors Meeting: a complete Treasurer’s report.  The Treasurer shall prepare and present the following reports at each General Membership Meeting: the official Treasurer’s report.  The Treasurer’s Report shall include the Association’s income, expenses, and assets.

(d) Warrants and Checks.  The Treasurer shall draw all warrants and checks for the expenses of the Association and shall sign same, except when the Board of Directors expressly states that another officer of the Association must-cosign these documents.

(e) Bonds.  The Treasurer shall furnish such bonds for the faithful performance of the duties of that office as the Board of Directors may require.  The Association shall pay the premium for such bonds. 




Wisconsin Association for Identification
Resolutions and Legislative Committee
Melissa Graf, Chairperson

RESOLUTION 2005-1

WHEREAS, the members of the Wisconsin Association for Identification assembled at their 2005 Annual General Membership Meeting in Madison, Wisconsin on April 1, 2005 wish to adopt a change to our By Laws; therefore be it

Resolved, that Section 5.13 will be added to the By Laws as will read as follows:

Section 5.13 Web Site Committee.  This committee shall consist of a chairman and three to five members.  (Including the webmaster if he/she is a member in good standing).  This committee shall be responsible for overseeing the webmaster and the official web site of the W.A.I.  The content of the web site will be a collaboration of the committee and the webmaster.  The chairperson or their designee shall give a report at each Board of Directors meeting.  The committee shall perform other duties as directed by the President.

and be it further

Resolved, that a copy of this resolution be published in the newsletter and the WAI web site.

Melissa Graf

Chairperson

Resolutions:
2006-1  Section 4.09 Telephonic or Multi-Media Meetings
2006-2  Section 5.06 Annual Educational Seminar Committee
2006-3  Section 5.02 Nominating Committee

Wisconsin Association for Identification
Resolutions and Legislative Committee
Paul Olsen, Chairperson

Resolution 2015-2

Whereas, the members of the Wisconsin Association for Identification assembled at their 2015 Annual General Membership meeting in Eau Claire, WI on March 13th, 2015 wish to adopt a change to our By-Laws; therefore be it

Resolved that Section 3.09(i) of the By Laws be removed.

Whereas, the members of the Wisconsin Association for Identification assembled at their 2015 Annual General Membership meeting in Eau Claire, WI on March 13th, 2015 wish to adopt a change to our By-Laws; therefore be it

Resolved that Section 8.03(3) of the By Laws be  created to read as follows:

Section 8.03 IAI Annual Educational Seminar reimbursement.
If the Regional Representative is attending the Annual Educational Seminar of the IAI, the Board of Directors may approve and reimburse the attendee for the following expenses:

a. Conference Registration
b. Conference recommended standard accommodations, up to five nights
c. Travel costs not to exceed current US Government Services Administration (GSA) for the Government owned vehicle mileage reimbursement rate. Flight costs will be standard/coach rate.
d. Meal Expenditures and Incidentals (M&IE) for five days reimbursed to an amount not to exceed current GSA rates.

The Regional Representative attending the Annual Educational Seminal shall notify the Board of Directors if the International Association for Identification or his/her employer will be covering any costs for attending the conference. Receipts for expenses shall be submitted within sixty days to the Secretary/Treasurer prior to reimbursement.

Paul Olsen, Chairperson

 

UP


Resolution 2018-1 on Letterhead.docx

At the 2019 WAI Conference:

Wisconsin Association for Identification

Resolutions and Legislative Committee

Jeff Jacoby, Chairperson

Resolution 2019-1        Removal of IAI Certification Committees

Whereas, the members of the Wisconsin Association for Identification assembled at their  Annual General Membership meeting in Green Bay, WI on March 8th, 2019 wish to adopt a change to our bylaws; therefore be it

Resolved, that the following sections of the bylaws be removed:

Section 5.08 Crime Scene Certification

Section 5.09 Latent Print Certification

Section 5.10 Forensic Photography Certification

And be it further resolved, that a copy of this resolution be published in the newsletter and the WAI web site.

Jeff Jacoby, Chairperson


Wisconsin Association for Identification

Resolutions and Legislative Committee

Jeff Jacoby, Chairperson

Resolution 2019-2          Addition of Certification Advisory Committee

Whereas, the members of the Wisconsin Association for Identification assembled at their Annual General Membership Meeting in Green Bay, Wisconsin on March 8th, 2019, wish to adopt a change to our bylaws; therefore be it

Resolved, that Section 5.14 will be added to the bylaws. This bylaw will create a new Certification Advisory committee. It will read as follows:

Section 5.14 Forensic Certification Advisory Committee. 

This committee shall consist of a chairman up to three members.  This committee shall be responsible for assisting and guiding members in the IAI certification process. The Chairperson or their designee shall give a report at each Board of Directors meeting. The Committee shall perform other duties as directed by the President

And be it further resolved, that a copy of this resolution be published in the newsletter and the WAI web site.

Jeff Jacoby, Chairperson


Wisconsin Association for Identification

Resolutions and Legislative Committee

Jeff Jacoby, Chairperson

Resolution 2019-3            Student Dues

Whereas, the members of the Wisconsin Association for Identification assembled at their Annual General Membership meeting in Green Bay, Wisconsin on March 8th, 2019, wish to adopt a change to our bylaws; therefore be it

Resolved, that dues for Student Memberships shall be set at the same rate as Active and Associate Members. Section 2.01 shall read as follows:

Section 2.01 Dues.  The annual dues of the Wisconsin Association for Identification shall be twenty dollars($20.00) per year for Active, Student and Associate members.  The annual dues shall be fifty dollars ($50.00) per year for Affiliate members

And be it further resolved, that a copy of this resolution be published in the newsletter and the WAI web site.

Jeff Jacoby, Chairperson


Wisconsin Association for Identification

Resolutions and Legislative Committee

Jeff Jacoby, Chairperson

Resolution 2019-4         Active Member Rights Defined

Whereas, the members of the Wisconsin Association for Identification assembled at their Annual General Membership meeting in Green Bay, Wisconsin on March 8th, 2019, wish to adopt a change to our bylaws; therefore be it

Resolved, that the bylaws of the WAI be amended to clarify the membership and voting rights of Active Members. Section 1.04 shall be amended to read as follows:

Section 1.04 Active Membership.  Active membership shall consist of employees of government law enforcement agencies and other government law enforcement related agencies whose job duties include one or more tasks related to the collection, preservation, processing, analysis, and/or utilization of forensic evidence.  To be considered an employee under this section, the person must be a bonafide employee who receives a salary from a national government, tribal government, state government, county government, or some subdivision thereof.  Active Members, in good standing, may hold any office in the WAI. Active Members, in good standing, shall be entitled to one (1) vote with respect to each matter presented to the membership of the WAI for a vote. Further, any active member in good standing shall not lose his or her active membership status because of retirement or other change in job status.

And be it further resolved, that a copy of this resolution be published in the newsletter and the WAI web site.

Jeff Jacoby, Chairperson


Wisconsin Association for Identification

Resolutions and Legislative Committee

Jeff Jacoby, Chairperson

Resolution 2019-5        Student Member Rights Defined

Whereas, the members of the Wisconsin Association for Identification assembled at their Annual General Membership meeting in Green Bay, Wisconsin on March 8th, 2019, wish to adopt a change to our bylaws; therefore be it

Resolved, that the bylaws of the WAI be amended to clarify the membership and voting rights of Student members. Section 1.09 shall be amended to read as follows:

                 Section 1.09 Student Memberships.  Student Membership shall consist of all persons who are full-time college students at an accredited university or college with a major in law enforcement, criminal justice and/or a forensic science related field.  To be considered a full-time student, the individual must not be an Active  Member of this association, and must not be employed by a law enforcement agency.  Any individual who is in any type of internship as part of their college course work shall be considered to not be employed by a law enforcement agency for the purposes of this section.  To qualify under these provisions the individual must include with the application for Student Membership and renewal, a letter, on college letterhead, from a professor or instructor verifying that the individual is qualified for student membership. Student Members shall not be eligible to vote or hold office.


Wisconsin Association for Identification

Resolutions and Legislative Committee

Jeff Jacoby, Chairperson

Resolution 2019-6                Affiliate Member Rights Defined

Whereas, the members of the Wisconsin Association for Identification assembled at their Annual General Membership meeting in Green Bay, Wisconsin on March 8th, 2019, wish to adopt a change to our bylaws; therefore be it

 Resolved that that the bylaws of the WAI be amended to clarify the membership and voting rights of Affiliate Members. Section 1.07 shall be amended to read as follows:

                 Section 1.07 Affiliate Memberships.  Affiliate Members shall consist of business organizations that are interested in furthering the objectives of this Association. Affiliate Members shall not be eligible to vote or hold office.

Wisconsin Association for Identification

Resolutions and Legislative Committee

Jeff Jacoby, Chairperson

Resolution 2019-2          Addition of Certification Advisory Committee

Whereas, the members of the Wisconsin Association for Identification assembled at their Annual General Membership Meeting in Green Bay, Wisconsin on March 8th, 2019, wish to adopt a change to our bylaws; therefore be it

Resolved, that Section 5.15 will be added to the bylaws. This bylaw will create a new Certification Advisory committee. It will read as follows:

Section 5.15 Forensic Certification Advisory Committee. 

This committee shall consist of a chairman up to three members.  This committee shall be responsible for assisting and guiding members in the IAI certification process. The Chairperson or their designee shall give a report at each Board of Directors meeting. The Committee shall perform other duties as directed by the President

And be it further resolved, that a copy of this resolution be published in the newsletter and the WAI web site.

Jeff Jacoby, Chairperson


2022 

bylawsrewrite split treasurer and secretary.docx

Proposed COnstitution changes.docx


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